1. Data We Collect

We collect the following personal information from participants and website visitors:

• Personal Identifiers: Name, email address, contact information, physical address, school name, nationality, and mother tongue (some are applicable only when enrolment form has been completed).

• Passport Information: Passport validity date and number (only when enrolment form has been completed).

• Other Information: T-shirt size (only when enrolment form has been completed).

• Registration Data: Details required for camp registration.

• Payment Information: Data required for processing payments (only when enrolment form has been completed).

• Health Information: Details relevant to the safety and well-being of campers (only when enrolment form has been completed).

• Communications Data: Information shared via WhatsApp, YouTube, Calendly (for Zoom meetings), and Instagram (only when explicitly the visitor has requested and/or contacted us via the given channels)

2. How We Collect Data

We collect personal data through various methods:

• Online Forms: Registration forms, Contact forms.

• Direct Communications: Data submitted through WhatsApp, YouTube, and Instagram.

• Calendly: Data collected for scheduling Zoom meetings.

• Tracking Technologies: Cookies, analytics, and third-party tracking services (e.g., Google Analytics, Google Tag Manager).

3. Purpose of Data Collection

We collect personal information for the following purposes:

• Registration and Enrolment: To manage camp registration and participation.

• Marketing and Updates: To send newsletters, event updates, and marketing communications.

• Payment Processing: To facilitate payments for camp fees.

• Health and Safety: To ensure the well-being of participants during the camp.

• Consent: To ensure the excellent understanding of participants and their families prior to the camp participation.

4. Data Sharing

We share personal data only when strictly necessary with trusted third parties such as:

• Payment Processors: For secure payment transactions.

• Health Services: In case of emergencies or for medical considerations during the camp.

• Camp Partners: For logistical and operational purposes.

• Camp Managers: For logistical and operational purposes.

• Governmental Agencies: For statistics purposes.

We also use third-party tools like Google Analytics, Google Tag Manager, and HubSpot to monitor website traffic and improve user experience.

5. Data Security

We take appropriate measures to safeguard your personal data, including:

• Secure servers and password-protected portals.

• Encryption technologies where necessary.

We retain personal data for a period of two years unless otherwise required by law. Where such personal data is not required or allowed to be retained by law, such personal data will be destroyed as soon as the personal data are no longer required to fulfil the relevant purpose. All practicable and reasonable steps will be taken to ensure that personal data held by us is accurate. We will take all practicable steps to ensure security of the personal data and to avoid unauthorised or accidental access, collection, use, disclosure, copying, modification, disposal, erasure or other use. 

6. Your Rights

As a user, you have the right to:

• Access: Request a copy of the personal data we hold about you.

• Correction: Ask us to correct any inaccurate or incomplete information.

• Deletion: Request the deletion of your data in certain circumstances.

If you are a resident of the European Union (EU), we comply with GDPR requirements, giving you additional rights concerning your personal data.

7. Children’s Privacy

As we collect data from minors (ages 14 to 17), we ensure the following:

• Parental Consent: We require consent from parents or guardians for data collection and participation in our programmes.

• Data Minimisation: We collect only the necessary information from minors and restrict access to authorised personnel.

• Special Safeguards: Enhanced security protocols are in place for any sensitive information, such as health and consent data.

8. Cookies and Tracking Technologies

We use cookies and other tracking technologies to enhance the website experience. You can manage your cookie preferences through your browser settings.

9. Contact Us

For any privacy-related questions, concerns, or to exercise your data rights, please contact us at:

• Phone: +44 20 34 55 22 49

• Email: info@swiss-teen-summit.com